In the fast-paced game top-up business, successful transactions are key. But what if a buyer claims, "The diamonds/UC haven't arrived yet!" even though you've already sent them? This is where having a secure account is crucial. valid transaction evidence.
Keeping proof of top-up is not just a formality. It is your main protector from potential losses due to disputes or fraudulent claims. Forget the hassle of searching for lost transaction history. Let's discuss two smart methods for neatly and securely archiving your top-up receipts.
Method 1: Professional Digital Archive
This method is perfect for those of you who want all your evidence stored neatly, structured, and easy to find whenever needed for proof.
Step 1: Capture Proof of Successful Transaction
Every time you complete an order delivery, immediately capture proof. This proof can include:
- Screenshot of the successful payment page complete with details of User ID, number of products and Ref ID from your Official Supplier.
- Digital invoice or receipt sent to your email.
- Screenshot of transaction history from your supplier platform.
Use a screenshot application like Lightshot On your PC or your device's built-in screenshot feature, you can save the image as a URL. Example of a screenshot in URL format: https://prnt.sc/96m7aHrFiE3Y
Step 2: Select your “Digital Safe”
Once the evidence is captured, store it in a safe place. Here are three of the best options:
A. Google Drive or Cloud Storage
It's like having a personal digital filing cabinet.
- Create a main folder “Game Top-up Proof”.
- Within it, create sub-folders for each month (Example: “07 – July 2025”).
- Rename the image file to the format:
OrderID_UserIDGame.jpg(Example:TRXOD_87654321.jpg). - This makes searching super easy!
B. Telegram (Private Channel)
Very fast and convenient, especially if you often process orders from your mobile.
- For Channel private on Telegram, name it “Shop Top-up Archive”.
- Every time a transaction is completed, send a screenshot of the proof to the channel.
- IMPORTANT: In the section caption image, always type Order Number And Game User ID buyer.
- This makes your evidence easily searchable at a later date.
B. Telegram (Private Channel)
Very fast and convenient, especially if you often process orders from your mobile.
- For Channel private on Telegram, name it “Top-up Archive”.
- Every time an order is shipped, send a screenshot of proof to the channel.
- IMPORTANT: In the section caption image, always type Order Number And Game User ID This makes your evidence easily searchable at a later date.
C. Google Sheets or Excel (Most Recommended!)
This is the neatest and most professional way to track all transactions.
- Create a new spreadsheet with columns:
Date,Order Number,Game User ID,Game Name,Nominal, AndTransaction Proof Link. - Upload a screenshot of the evidence to a site like Imgur or use Lightshot to get a link, then paste the link in the appropriate field.
| Date | Order Number | Game User ID | Game Name | Nominal | Proof Link |
|---|---|---|---|---|---|
| 31/07/2025 | TRXOD-xxx-xx | 87654321 | Mobile Legends | 256 Diamonds | https://prnt.sc/contoh1 |
| 31/07/2025 | TRXOD-xxx-xx | 5123456789 | PUBG Mobile | 660 UC | https://prnt.sc/contoh2 |
Method 2: Practical & Proactive – Ship Directly to Buyer
This method is highly efficient. You use your chat history with buyers as a natural archive while also improving customer service.
The method:
- After the top-up is successful, immediately screenshot the proof.
- Send the screenshot directly to the buyer's chat on the marketplace platform.
- Add a confirmation sentence, such as: "Hi, your Mobile Legends top-up has been successfully processed. Here's the proof. Please check and don't forget to confirm your order. Thank you! :)"
Advantages of this method:
- No Extra Storage Needed: Evidence is stored securely in chat history.
- Increase Trust: Buyers feel calm and well served.
- Directly Bound Evidence: Transaction proof is directly linked to the relevant order, it is impossible to exchange it.
Conclusion: Which is Best for You?
- For High Volume Sellers: Must use Method 1C (Google Sheets). This is the best database for audit and recapitulation.
- For Fast & Mobile Sellers: Combination Method 1B (Telegram) And Method 2 (Ship to Buyer) is the most efficient.
- For Beginners: Start with Method 2. This is the easiest and most immediate way to add value to your service.
Whichever method you choose, the key is consistency. Do this for every transaction, and your top-up business will be much safer.